FS Maintenance Services
Position Overview
The University of Kansas seeks a
Facility Manager to serve as the primary facilities liaison for assigned campus buildings. Facility Managers are
responsible for ensuring the safe, efficient, and effective day-to-day operation of university facilities in support of teaching, learning,
research, and student life.
This position works closely with building occupants, departmental stakeholders, Facilities Services
maintenance and custodial teams, Transportation Services, Environment Health & Safety (EHS), Space Management, Facilities Planning and
Development (FPD), and building occupants to coordinate maintenance, custodial services, inspections, minor repairs, space usage needs, and
operational improvements. The Facility Manager serves as the first point of contact for facility-related concerns within their assigned
portfolio and ensures timely communication of issues.
Facility Managers report to the Assistant Director of Facilities
Services and operate with moderate latitude for daily operational decisions within established policies and procedures. This
position requires the operation of work issued vehicles.
KU is not able to provide immigration sponsorship for this position.
Job Description
Building Operations and Facility Management (35%)
- Conduct routine
interior and exterior building inspections to identify maintenance, custodial, safety, and operational issues. - Document deficiencies
and building conditions; submit, track, and follow up on work requests using the university’s computerized maintenance management system
(e.g., Maximo). - Coordinate with Facilities Services trades and monitor preventive, scheduled, and corrective maintenance to ensure
timely, quality completion and occupant satisfaction. - Identify emerging facility needs and proactively recommend solutions to
support building performance and operational health. - Serve as the primary Facilities Services representative for assigned
buildings. - Assist with communication and occupant coordination of repairs, renovations, and improvement projects – as directed by FS
and/or FPD. - Support safe, clean, and reliable building operations in alignment with university standards.
Customer
Service and Stakeholder Engagement (20%)
- Provide excellent customer service to faculty, staff, students, and
visitors. - Serve as the primary point of contact for building occupants regarding facility concerns.
- Communicate clearly and
professionally regarding maintenance activities, timelines, and service disruptions. - Build positive working relationships with
departments and campus partners. - Escalate complex, unresolved, or sensitive issues to the Assistant Director as
appropriate. - Support a culture of accessibility, responsiveness, and campus stewardship.
- May coordinate some AV, lobby
displays and minor IT troubleshooting.
Facilities Services Coordination and Administration (20%)
- Assist
with deferred maintenance identification and documentation. - Support safety initiatives and compliance with university policies and
procedures. - Coordinate all space usage and occupancy change requests with the Office of Space Management for consideration. Assist
occupants with navigating approved space changes and new occupant building and space orientation. Works within KU’s space management and
space use policies. - Assist with conducting routine space inventories and participate in the annual space survey.
- Ensures
occupants are complying with KU’s modification of university property policy. - Keeps track of departmental and university assets in
the assigned facilities. Communicates changes and coordinates updates as needed. - Establishes, coordinates and communicates facility
rules and pertinent schedules. - Maintains inventory control functions including vendor management, purchasing, billing,
reconciliation and collections. - Manages shipping/receiving, dock equipment and export control as needed.
Safety,
Emergency Response, and Compliance (20%)
- Identify and report safety hazards, code concerns, and compliance issues.
- Serve as the Chair of the Facility Safety Committee and Emergency Preparedness Committee.
- Assist with initial response to
facility emergencies during assigned shifts and participate in on-call rotation as required. - Coordinate with EHS, emergency
responders, and Facilities Services during urgent situations. - Maintains inventory control including hazardous material and chemical
records as needed. - Assist with lab safety issues in coordination with EHS.
- Assists occupants with key and access control
systems for assigned facilities in coordination with departmental and operations stakeholders. - Understands and coordinates emergency
response planning and communication. Acknowledges alarms (including after hours) and may be required to respond on site depending on the
severity of the issue.
Other Duties as Assigned (5%)
- Assist the Assistant Director with special projects,
inspections, or initiatives. - Backup support for other facilities as needed. May rotate with other Facility Managers – with
appropriate training, documentation and support. - Operate KU-issued vehicles to transport self and materials between work
sites. - Support continuous improvement efforts within Facilities Services.
- May supervise student administrative
staff.
Position Requirements
- Valid driver’s license at time of hire and throughout
employment. - Ability to work indoors and outdoors in a variety of temperature and weather conditions.
- Physical ability to
bend, stoop, kneel, climb ladders or stairs, and traverse campus terrain. - Ability to lift and carry up to 20 pounds frequently and
up to 50 pounds occasionally, with or without accommodation. - Ability to travel through utility tunnels and mechanical spaces as
required. - Understands, responds to, and communicates critical alarms and alerts from the facility. May be required to respond after
hours to critical emergencies.
Required Qualifications
- Bachelor’s degree in Facilities Management or a
related field and one (1) year of related experience
OR
High school diploma or equivalent and five (5) years of related facilities or
building operations experience. - Strong written communication skills as demonstrated through application
materials. - Experience working in customer-facing or service-oriented roles.
Preferred
Qualifications
- Experience in a large institutional or academic environment.
- Experience conducting facility or
building inspections. - Experience with automated work order and asset management systems as evidenced by application
materials. - Strong verbal communication skills as demonstrated through interview and references.
- Knowledge of building
systems, maintenance practices, and campus operations as evidenced by application materials.
Contact Information to
Applicants
Ryan Forshee rforshee@ku.edu
Additional Candidate Instruction
A complete
application includes:
- Resume or curriculum vitae
- Cover letter addressing how the required and, if applicable, preferred
qualifications are met - Contact information of 3 professional references.
Incomplete applications will not be
considered.
Application review began Monday, June 8th and will continue until a qualified pool of applicants is
identified.
Advertised Salary Range: Starting at $61,700
Application Review
Begins: 08-Jun-2026
Anticipated Start Date: 29-Jun-2026
Primary Campus
University of Kansas Lawrence Campus
FTE: 1.0
Reg/Temp: Regular
FLSA Status
Executive
Employee Class: U-Unclassified Professional Staff
Work Schedule
Monday to Friday, 7:30 a.m. – 4:30 p.m.
Some after-hours, weekend, or emergency response may be
required.
Job Family
Facilit Plan Design&Operat-KUL
Work Location Assignment
On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color,
ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental
status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also
prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and
is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS
66045, 785-864-6414, 711 TTY.
