Job Identification: 43317
Job Category: Admin Support
Apply Before: 05/07/2026, 10:49 AM
Degree Level: High School Graduate
Locations: 4202 E Fowler Ave, Tampa, FL, 33620, US
Hiring Salary: 18.00 per hour
Essential Personnel: No
Job Description
The Assistant to the Director of Facilities exists to ensure the efficient, professional, and proactive operation of the Judy Genshaft Honors College building. This position provides critical support in managing daily facilities operations, vendor coordination, security monitoring, student staff oversight, and event support. By handling essential operational tasks, the Assistant allows the Director of Facilities to focus on strategic leadership and campus-wide coordination efforts. This role safeguards the physical environment of the Honors College, ensuring that the building remains safe, accessible, clean, and welcoming to students, faculty, staff, and guests.
Responsibilities
- Administrative and Operational Support: Manage scheduling, reporting, work orders, vendor coordination, and card access updates.
- Facilities Monitoring and Vendor Coordination : Monitor building condition, support vendor management, track facility issues.
- Security Support and Incident Monitoring : Assist in documenting and escalating incidents, support camera directory maintenance.
- Student Staff Oversight and Facility Etiquette Enforcement : Monitor Honors Ambassadors for compliance with policies.
- Event and Emergency Support : Support event setups and emergency building operations.
- Other Duties as Assigned : Support all other operational needs as directed.
Qualifications
Minimum Qualifications:
- High school diploma or equivalent (GED).
- Two years of administrative, operations, or facilities support experience
Preferred Qualifications:
- Not required, but preferred fields of study include Facilities Management, Business Administration, Public Administration, Operations Management, Construction Management, Property Management, or Hospitality Management.
Special Skills or Training:
- The Assistant to the Director of Facilities must demonstrate strong organizational and administrative skills, with the ability to manage multiple priorities, maintain schedules, track work orders, and coordinate vendor activities.
- Knowledge of basic building systems (HVAC, plumbing, electrical), facility safety compliance, and security practices is essential.
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and work order platforms such as 25Live, TMA, or Monday.com is required.
- The role requires excellent communication skills, a commitment to providing outstanding customer service, and the ability to maintain confidentiality, exercise sound judgment, and model professionalism.
- Flexibility is critical, as the position demands responsiveness to operational needs, including covering building openings, closings, emergencies, and events as needed.
Work Environment:
- Primarily office and building-based work at the Judy Genshaft Honors College. Must be able to walk building spaces daily, escort vendors, and assist with occasional event setup.
- Flexibility required for building opening, closing, and emergency coverage as needed.
About Us
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
