Tobacco Treatment Specialist (Program Management Specialist)

Job ID: 319278

Department

CANCER CENTER (IN-CANC-IUINA)

Department Information

The Indiana University (IU) Melvin and Bren Simon Comprehensive Cancer Center (IUSCCC) is the central hub for cancer research and education across Indiana University. It is the state’s only National Cancer Institute (NCI) designated Comprehensive Cancer Center and 1 of only 57 in the nation. The comprehensive designation recognizes the center’s excellence in basic, clinical, and population research; outstanding educational activities; and effective community outreach across the state.

The IUSCCC Office of Community Outreach and Engagement (OCOE) is responsible for linking research in the IUSCCC to the needs of Indiana residents and disseminating that research in order to lower cancer mortality and morbidity and to reduce cancer disparities in Indiana. This effort requires coordination of activities throughout the state, including partnership with academic and community organizations, evaluation of outcomes, and continual environmental scans to assess the impact on cancer morbidity and mortality.

Job Summary

Department-Specific Responsibilities

• Identifies the needs of community-based organization’s systems of care and determines appropriate course of technical assistance necessary to implement evidence-based tobacco treatment interventions.
• Provides technical assistance for community-based organizations to aid them in determining their goal of integration of tobacco treatment for their client population and their unique system of care.
• Designs/conducts needs assessment surveys to gain understanding of community-based organizational staff’s knowledge, attitudes, and beliefs around commercial tobacco. This assessment then drives the development, implementation, and evaluation of tailored education plans on tobacco control for each community-based organization across the state.
• Designs/delivers training of multiple types of providers on evidence-based tobacco treatment interventions across the state. These trainings vary depending on the provider’s scope of practice and are tailored to meet the specific needs of the community-based organization and the provider.
• Manages schedule to provide support for ongoing meetings.
• Assists the Director with the management of grant budgets, proposals, and reports.
• Builds and maintains collaborative relationships to effectively reach targeted populations statewide.
• Coordinates with the Indiana State Department of Health, Indiana Division of Mental Health and Addiction, community-based organizations, and other statewide health agencies.
• Plans and evaluates large scale training events (conferences, workshops, summits) for community-based organizations, including working with IU Continuing Education to provide continuing education (CE) credits.

General Responsibilities

• Plans, directs, and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors, and the public. Approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students, and volunteers. Mentors, serves as a resource, and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, and creates grant proposals that further advance support of the program and program participants. May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending, and prepares reports for higher management and funding sources.
• Keeps up with best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

Preferred

• Completion of nationally accredited Tobacco Treatment Specialist course.

WORK EXPERIENCE

Required

• 2 years in a related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

1120 W Michigan Street

Indianapolis, Indiana 46202

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University’s Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

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Telephone: 812-856-1234