The Facility Coordinator is part of the Operations team within the Law School at Vanderbilt
University and is a key individual contributor who supports and provides oversight of the physical needs of the Law School facility and its
occupants, as well as managing building safety operations including routine security checks. This position coordinates and oversees
facilities maintenance to ensure quality preventive and periodic maintenance, building security, contact with plant operations, and related
services. This position monitors building problems and complaints and takes appropriate action to resolve them. This position also provides
ongoing assistance as it relates to event building needs, security and access. This in-person position reports to the Operations
Manager.
Vanderbilt Law School’s national reputation has its basis in our rigorous academic program, which is developed and delivered
by our faculty of top legal scholars. The Finance and Operations Administration Department supports the Law School in the areas of human
resources, finance, administration, and operations. Vanderbilt Law School’s Operations team is responsible for oversight, management, and
assistance with the law school building which spans 178,000 square feet. This includes coordination of room scheduling, event set-up and
tear-down, upkeep, and general maintenance.
Key Functions and Expected Performance:
Oversee and
report to Operations Manager on operations of the physical plant (including building maintenance, utilities, housekeeping and
security).
* Monitor electronic building request ticket system. Provide status updates to ticket requesters. Take action to
solve problems and fill requests reported verbally or through the online system.
* Submit Facilities Service Requests to Work Management
and conduct follow-up on all requests to ensure completion of work.
* Meet with Vanderbilt University Maintenance Operations or other
parties for building problem-solving and to ensure requests are handled appropriately.
* Serve as Law School’s liaison with custodial
staff to ensure that high quality standards of building cleanliness and maintenance are met.
* Provide quarterly assessment to Operations
Manager of needed building maintenance improvements and enhancements to ensure building integrity (i.e., lighting, window cleaning, carpet
cleaning, furnishings, and other building repairs).
* Manages and monitors security of building entrances through routine checks during
the set business hours from Monday to Friday.
* Provide daily reports to the Operations Manager, including relevant information,
observations, and surveillance
* Assist with building signage, keys, and building card access. Prepare offices for new hires, room
changes, outgoing colleagues.
* Handle as needed building and/or security problems reported after hours.
Support services
and coordination of classroom set-ups, storage area oversight, common area space and furnishings, and assistance with exam space
preparations.
* Daily inspection and opening of classrooms to ensure that furnishings and teaching supplies are in place and
readily available.
* Daily inspection of all common areas throughout building and set-up all furnishings in proper locations.
*
Maintain building storage space, keep spaces in organized fashion, and ensure accurate inventory of materials and furnishings in
storage.
* Assist during exams each semester by preparing spaces, managing access, and performing additional responsibilities as assigned
from the Operations Manager.
* Facilitate daily deliveries from vendors and service providers for building occupants and constituents,
including faculty, staff, administrators and students.
Special or annual projects and activities.
* Assist with
planning and implementation of building evacuation drills and communication of Emergency Response Plan.
* Assist in annual relocation of
building occupants and furnishings with the arrival of new faculty and staff.
* Assist in planning and implementing major relocations of
occupants, office contents, and furnishings necessitated by building construction, renovation, and off-site relocations of law school
employees.
* Compile data for report preparation or special projects as directed by supervisor.
* Assist with asset tracking, space
survey, and capital property management.
* Serve as assistant Project Manager to the Operations Manager, coordinate physical space access
for vendors and contractors, and facilitate renovation initiatives as directed
Supervisory
Relationships:
This position may supervise part-time student workers who assist with events. This position reports
administratively and functionally to the Operations Manager.
Qualifications:
* A bachelor’s degree or
equivalent experience is necessary.
* Service-oriented with a minimum of 3 years of progressive experience in facilities, building
maintenance, operations, and/or security is necessary.
* Law or security enforcement experience is preferred.
*
Excellent interpersonal, relationship building, and communication skills are required.
* Detail oriented and organized with the
ability to manage multiple projects and deadlines is required.
* Positive, collaborative, and engaged self-starter that thrives in
customer interactions is required.
* Innovative, friendly, and positive personality enjoys learning and problem-solving is
required.
* Skilled in general Microsoft Office software including Word, Excel, and PowerPoint is required.
Required Skills
- Customer Relationship Building – VU
- Customer Support – VU
- Facility
Management – VU - Facility Operations – VU
- Health And Safety Standards – VU
- Preventive Maintenance – VU
- Project Controls – VU
- Project Risk Management – VU
- Property Maintenance – VU
- Resource Allocation – VU
About Us
At Vanderbilt University
, our work – regardless of title or role – is in service to an important and noble mission in which every member of our community serves
in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well
as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested
in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We
want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an
equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex,
sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by
law.
Job Info
- Job Identification 10008282
- Posting Date 05/11/2026, 05:10 PM
- Locations
Nashville, TN, United States (On-site) - Job Schedule Full time
- Job Category Facilities
- Job Function
Facilities & Maintenance - Management Level Service & Support 3
