We are now accepting applications for a qualified Administrator,
Student Health Insurance Plan (SHIP) at Belmont University.
Employment Type
Staff
Internal Job
Category
Exempt (Staff)
Full-Time
Department
Student Success & Flourishing
Hours
37.5
Primary Duties and
Responsibilities:
The Administrator, Student Health Insurance Plan (SHIP),
provides strategic and operational leadership for the administration of Belmont University’s student health insurance program. This position
is responsible for the administration, compliance, and operational oversight of the University’s student health insurance program, requiring
independent judgment, applied employee-benefits expertise, and coordination across multiple functional areas to ensure accurate enrollment,
regulatory compliance, financial integrity, and effective service delivery.
The Administrator ensures accurate and timely enrollment
and waiver processing, maintains compliance with institutional and insurance-provider requirements, and coordinates effectively with
internal partners and external vendors. The role supports student wellbeing and institutional retention by ensuring uninterrupted health
coverage, delivering high-quality customer service to students and families, and safeguarding the accuracy of eligibility, billing, and
reconciliation processes across university systems.
Primary position responsibilities:
Manage SHIP enrollment, waiver
processing, and eligibility updates
- The Administrator provides strategic leadership and operational oversight for the SHIP
program throughout the academic year. This includes proactively managing enrollment, waiver processing, appeals, and special cases across
all eligible student populations to ensure continuous coverage and institutional compliance. The role requires maintaining accurate and
current records within insurance vendor systems, verifying eligibility status, and ensuring mandatory coverage for all Belmont students,
including international and special-status cohorts. The Administrator also conducts ongoing process reviews, identifies opportunities to
enhance efficiency, and implements upgraded systems or vendor solutions to support operational improvements. Complementing these efforts,
the Administrator prepares detailed reports on enrollment trends, waiver submissions, appeal outcomes, exceptions, and plan utilization to
guide institutional decision-making and strategic planning. This holistic approach draws on demonstrated best practices and supports
Belmont’s mission of student wellbeing and academic success.
Coordinate SHIP communications and provide student/parent
support
- The Administrator develops and delivers clear, timely, and accessible communications to ensure students and families
understand SHIP enrollment timelines, coverage provisions, waiver requirements, and associated billing procedures. This role prepares and
updates content for email campaigns, web pages, and informational materials, and collaborates with campus partners to ensure consistency and
accuracy across all communication channels. Serving as the primary point of contact for the SHIP program, the Administrator provides
responsive, service-oriented support to students, parents, and university personnel, offering guidance, clarifying requirements, and helping
individuals navigate the insurance process with confidence and care. The Administrator will also maintain SHIP web content, update
procedural documentation, and ensure accuracy of online resources.
Administer SHIP billing and financial
reconciliation
- The Administrator oversees SHIP billing and reconciliation with precision and accountability, ensuring
seamless financial operations in line with Belmont’s standards. This role oversees the accurate posting and removal of insurance charges on
student accounts, collaborates closely with Student Accounts and teams to align enrollment data with vendor records, and conducts thorough
reconciliations of billing statements against vendor rosters. Drawing on best practices from peer institutions, the Administrator also
investigates and resolves discrepancies, whether from late enrollment changes, waiver approvals, or appeals, ensuring timely financial
adjustments and maintaining fiscal integrity. Through proactive oversight, attention to detail, and responsive support, this position
safeguards the accuracy of SHIP-related billing and upholds Belmont’s commitment to transparent, student-focused financial stewardship.
Vendor, campus partner, and compliance coordination
- The Administrator cultivates and sustains strong
partnerships across campus and with external insurance vendors, ensuring seamless coordination and policy alignment for the SHIP program. As
the primary liaison to insurance carriers, the Registrar’s Office, Student Accounts, Health Services, and other key departments, the
Administrator leads the SHIP Committee to collaboratively review insurance policy changes, address contract issues, and resolve claim
appeals. Drawing on best practices from peer institutions, this role facilitates committee meetings, assesses operational impacts of
proposed vendor updates, and coordinates implementation standards to maintain accuracy and compliance. Through proactive engagement and
cross-functional collaboration, the Administrator ensures that SHIP policies remain current, data integrity is upheld, and Belmont’s
commitment to operational excellence and student wellbeing is consistently realized.
Belmont Central Operational
Support
- Provide flexible, as-needed operational support to Belmont Central during high-volume or peak service periods (e.g.,
start of term, enrollment deadlines, peak advising times). Assist with front-line service functions such as triaging student inquiries,
supporting intake processes, directing students to appropriate resources, and helping maintain service flow efficiency. Collaborate with
Student Flourishing Operations Manager to anticipate high-demand periods and align support coverage accordingly. Contribute to a positive
student experience by ensuring timely, accurate, and student-centered service delivery during critical periods.
The above
statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be
assigned to job incumbents.
Required Qualifications:
Belmont University seeks to attract and retain
highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim
to:
service;
- Analytical Thinking: Ability to identify
issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions. - Critical
Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and
tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or
recommendations. - Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols.
Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project. - Written
and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the
characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or
in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to
impact and influence others to further the institution’s strategic objectives. - Technical, Computer, and Software Skills: Ability to
use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software. - Data Reconciliation & Auditing: Applies
comprehensive auditing techniques to identify, investigate, and resolve discrepancies across SIS, billing systems, and vendor enrollment
records, ensuring accuracy, compliance, and fiscal integrity. - Health Insurance Regulations: Possesses a robust understanding of
health insurance standards, regulatory requirements, and claims processes relevant to student health coverage, ensuring the SHIP program
remains compliant and responsive to evolving guidelines. - Experience working in a fast-paced environment and the ability to respond
to high-pressure situations. Ability to thrive in an environment of hard work. - Ability to work effectively with a wide range of
constituencies in a diverse community.
Required EducationBachelor’s degree is highly preferred. Experience in
health insurance administration, benefits coordination, enrollment systems management, or higher education student services may substitute
for preferred education.
Required Experience1-3 years experience administering student health insurance or
healthcare benefits in a university or healthcare setting. Demonstrated experience interpreting plan documents, eligibility rules, and
regulatory requirements. Experience working with insurance carriers, brokers, or third-party administrators. High level of discretion and
ability to manage confidential information.
The selected candidate will be required to complete a background check satisfactory
to the University.
Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and
employment eligibility of all persons hired to work in the United States.
Belmont’s Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veterans and disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.
