Facility Operations Specialist – HigherEdJobs

Job ID: 319171

Department

PHYSICS (BL-PHYS-IUBLA)

Department
Information

The Department of Physics is home to 34 faculty, while the
Department of Astronomy has 10. Both units are in the College of Arts and Sciences, the oldest and
largest academic division of Indiana University (IU).

Job Summary

Department-Specific Responsibilities

• Manages building operations and maintenance for Swain West, home of the Department of Physics and the Department of Astronomy, and
  the Kirkwood Observatory.
• Responsible for organizing maintenance, managing security/access control, and developing emergency
  response.
• Coordinates fire and life safety, environmental safety procedures, and plans with university personnel and external
  agencies where required.
• Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
• Monitors and maintains inventory levels and equipment conditions through regular inspections and completion of required
  documentation.
• Orders supplies/equipment when necessary and coordinates tracking and reporting of Department assets. Covers
  emergency situations.
• Serves as a liaison between Department laboratories and IU Facility Operations for building services,
  planned outages, and renovations and coordinates with the Department on space usage, planning, and reporting.
• Manages the
  delivery and installation of large equipment in department laboratories.

General Responsibilities

• 
  Manages building operations and maintenance such as maintenance planning, security/access control, and emergency response. Coordinates fire
  and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
• 
  Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs; participates in all aspects of
  project development, budget, implementation, and completion.
• Prepares estimates for repairs and ensures building maintenance
  falls within allocated budget with an emphasis on cost-containment.
• Coordinates fulfillment of work orders for corrective action
  and routine maintenance; monitors progress, escalating especially complex matters as needed.
• Monitors and maintains inventory
  levels and equipment/asset conditions through regular inspections and completion of required documentation. Orders supplies/equipment when
  necessary.
• Participates in and maintains an on-call rotation to cover emergency situations.
• May provide guidance to
  non-exempt Licensed and Skilled Trades staff or lower-level Facility Operations Specialists.
• May make procedural and process
  recommendations to supervisor for improved operational efficiency.

Qualifications

Combinations of related
education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience
beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor’s degree in facilities management, project management, business operations, or related field.

WORK
EXPERIENCE

Required

• 2 years in facilities management, project management, business operations, or
  related field.

Preferred

• Background in physics or astronomy.

LICENSES AND
CERTIFICATES

Preferred

• Willingness to obtain forklift certification.
• Willingness to obtain
  crane certification.

SKILLS

Required

• Proficient written and verbal communication
  skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting
  skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic
  environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high
  level of accuracy, even under pressure.

Preferred

• Ability to aid in the receipt and lab
  connections of gas cylinders and dewars.
• Ability to aid in the operation and monitoring of the building helium liquefier.

Working Conditions / Demands

This role regularly requires the ability to effectively communicate. This role frequently
requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs.
This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as
well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth
perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Work
Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a
wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU
  contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by
  IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment
  insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan
  options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each
  year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance
  program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job
Classification

Career Level: Career

FLSA: Exempt

Job Function: Engineering, Trades & Facility

Job Family:
Facility Management

Click
here to learn more about Indiana University’s Job Framework.

Equal Employment Opportunity

Indiana University is
an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of
Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234