University of California Santa Barbara
Job Posting Details
Position Number: 41233459
Payroll Title: BLANK AST 3 (004722)
Job Code:
004722
Job Open Date: 4/21/2026
Application Review Begins:
5/6/2026
Department Code (Name): TRAN (TRANSPORATION SERVICES)
Percentage of Time:
100%
Union Code (Name): CX- Clerical/Admin
Employee Class (Appointment Type):
Staff: Career
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel
Program): PSS
Salary Grade: STEPS
Pay Rate/Range: The budgeted salary range that
the University reasonably expects to pay for this position is $29.35 to $36.02/hour. Salary offers are determined based on final candidate
qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the
University.
Work Location: TPS-895 1034F
Working Days and Hours: M – F 8:00 AM – 5:00
PM
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if
applicable: N/A
Special Instructions:
For full consideration, please include a resume and a cover
letter as part of your application.
Department Marketing Statement:
Transportation & Parking Services (TPS)
is part of Housing, Dining, and Auxiliary Enterprises (HDAE). TPS is an innovative and self-sustaining department that supports the UCSB
mission by providing safe and reliable parking, fleet services and transportation alternatives to our campus community. TPS manages over
9,500 parking spaces and over 400 vehicles. TPS coordinates inbound and outbound traffic planning for all major campus
events.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light
on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement
and health are just one of the rewards. Learn
more about the benefits of working at UC
Brief Summary of Job Duties:
Under supervision of the Garage
Supervisor, performs as UCSB fleet vehicle service advisor. Duties include contacting fleet operators, scheduling service appointments,
greeting arriving operators (both scheduled and “drive in”), providing loaner vehicles and opening work orders. Performs research on
vehicle’s maintenance history to determine necessary services required. Provides repair and upfit estimates as necessary. Performs driving
duties as assigned. Purchases, receives and inventories parts and materials required for maintenance and repair of vehicles. Posts to
appropriate work orders. Maintains clean and orderly stockroom, with inventory at desired levels. At the direction of the Fleet Manager,
assists with analysis of fleet utilization and work order data for preparation of Income and Recharge Proposal and determining appropriate
vehicle replacement schedules. At the direction of Garage Supervisor, enters vehicle purchase orders in Gateway after conferring with campus
departments to determine appropriate vehicle specifications and any requirements for upfitting or accessories, obtaining quotes from
approved sources, and obtaining required campus approvals. Processes disposal of retired vehicles.
Required
Qualifications:
- 1-3 years Administrative or operational support experience, preferably in fleet management or automotive
services Required - High School Diploma
Preferred Qualifications:Special Conditions of Employment:
- Required to hold a valid driver’s license, have a driving record
that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice
Program. - Responsibility for operating commercial vehicles, machinery or toxic systems that could cause accidental death, injury or
health problems. - Satisfactory criminal history background check.
- UCSB is a tobacco free
environment.
Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who
accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions
within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct
with a previous employer.
“Misconduct” means any violation of the policies governing employee conduct at the applicant’s previous
place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of
harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of
misconduct:
UC Sexual Violence and Sexual Harassment Policy
Abusive Conduct in the Workplace
Job Functions and
Percentages of Time:
- 50% Service Advisor – In collaboration with Garage Supervisor, contacts vehicle
operators to schedule vehicle service (PM service, smog testing, recalls, follow-up repairs, body damage repairs, etc.) either in garage or
at remote location, and posts appointments to the Service Appointment Calendar. Greets fleet operators and campus personnel needing
services. Determines need for immediate attention or schedule for future date. Provides loaner vehicles, if necessary, utilizing a
loaner-vehicle management system. Opens work orders in TMS (Fleet Management System). In collaboration with Garage Supervisor, updates Tech
Scheduler assignment system. Researches vehicle’s maintenance history and manufacturer’s recommendations to determine necessary services and
adds to work order. Determines need for smog testing and adds to work order, if required. Provides repair and upfit estimates as necessary.
Contacts vehicle operators upon completion of service. Processes vehicle recalls by scheduling with appropriate dealer and vehicle operator,
and posts appointments to Service Appointment Calendar. Provides vehicle shuttling to/from campus and outside vendors. Consults with the
Garage Supervisor when necessary. Answers incoming phone calls.
- 25% Materials Administration – Obtains
and maintains FlexCard credit card for materials purchasing. Orders parts and materials as requested by technicians and communicates any
delays or updates. Receives parts, scans receiving documents into Gateway purchasing system. Posts parts and materials to appropriate work
order in TMS. Returns incorrect or unused parts to vendors, with appropriate documentation. Maintains inventory system by tracking received
and issued materials. Monitors and orders parts as necessary to maintain desired inventory levels. Maintains stockroom in clean and orderly
fashion.
- 20% Fleet Administration – In collaboration with Fleet Manager, assists with analysis of fleet
utilization and work order data for preparation of Income and Recharge Proposal and determining appropriate vehicle replacement schedules.
In collaboration with Garage Supervisor, confers with campus departments to determine appropriate vehicle specifications and any
requirements for upfitting or accessories. In collaboration with Garage Supervisor, obtains quotes from Enterprise Fleet, NAFG or State
Contract vendor. Obtains signed vehicle purchase agreements from requesting departments. Determines vehicle ID numbers in TMS. Prepares
Working Capital fund requests, if necessary, and routes for appropriate signatures via DocuSign. Enters purchase order requests into
Gateway, with appropriate documentation. Notifies the vendor when purchase order in Gateway is complete. Determines appropriate vehicle
door-decal language from requesting departments and orders from vendor. Opens PM work order and enters vehicle data in TMS upon receipt of
vehicles. Requests technicians to install vehicle property numbers, ID numbers and door decals. Tags and places spare keys in the key
cabinet in the stockroom. Prepares online Insurance Adjustment Addition forms and emails to Risk Management. Provides Fleet Manager with all
purchase orders and vehicle documentation.
- 5% Other – Daily-rental dispatch, as required. Processes DMV
Pull-Program notices, as required. Vehicle rental preparation and return check-in, as required. Other duties as
assigned.
UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with
the University of California Policy on Vaccinations
Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in
any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for
Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms
in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional
requirements.
For more information, please visit University of California Policy on Vaccinations – https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a
University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare
Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is
not a Covered Individual.
Equal Employment Opportunity:
The University of California is an Equal Opportunity
Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal
law.
Reasonable Accommodations:
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the
accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at
805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for
accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification
Statement
Application Status: If you would like to
check the status of your application, please log into the Candidate Gateway where you applied and click on ‘my
activities’.
To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?P
age=HRS_APP_JBPST_FL&JobOpeningId=85739&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant
jeid-7c5a43409d67f445b888f58c70
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